Normal Library Board of Trustees
Minutes for Policy Committee Meeting
June 16, 2009

Location: Normal Public Library second floor study room.
Executive Session: Section 2 (c)(5) -- land acquisition – as necessary

Meeting convened at 5:05 p.m. Present: Jess Ray, chairperson; Amy Christensen, Pam Lewis.

Agenda was approved.

Committee members discussed the Internet Access and Computer Usage Policy. Suggested revisions will be shared with Brian Chase who will provide clarifications on the library’s filtering policy and federal funding guidelines. The suggested revisions will be presented at the June 24 board meeting.

The Child Supervision Policy and Children’s Computer Center policies were discussed and revisions recommended. The suggested revisions will be presented at the June 24 board meeting.

Amy Christensen will create a schedule for the systematic review of the remaining NPL board policies. The schedule will be presented at the June 24 board meeting.

The meeting was adjourned at 6:50 p.m.

Minutes submitted by Pam Lewis

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Normal Public Library
Minutes of the Board of Trustees
June 24, 2009

Members present: Joan Steinburg, President, Amy Christensen, Susan Lash, Pamela Lewis, Jess Ray (arrived 6:05), Charles Sila, Karl Sila and Brian Chase (Library Administrator). Also present were Jeanne Moonan and Lolita Netter.

President Steinburg called the meeting to order at 6:01 pm.

Christensen moved to accept the agenda as presented. Ms Lewis seconded the motion and it carried 6-0. Mr. K Sila moved to accept the minutes of the previous meeting as amended. Ms Christensen seconded and the motion carried 7-0.

President’s Report
None

Library Administrator’s Report
• Monthly financial report: Revenues are up 11.01 percent from last year. The Normal Public library has been named as a legatee in the estate of Maggie Parret

The Friends of the Normal Public Library have agreed to pay for custom wooden shelving near the paperback area.

Backflow testing led to the discovery of some necessary plumbing repairs. We are waiting for cost estimates.

• Parking and Circulation: 3,373 registered in Summer reading program. Parking for the summer reading program has been successful. May 2009 circulation is down slightly from May 2008, with a decline of 27 transactions, or .07%. Year to date circulation is up 1,868 transactions, or 2.35%.

• Uptown Redevelopment: Construction continues to progress quickly on Uptown and related infrastructure.

• Master Planning Process: The management team is making progress in condensing the master planning assessment into a single document that will clearly identify the Library priorities related to future library development. The Ad Hoc Committee of Adam Nielsen, Jason Chambers and Mark Peterson with meet with Mr. Chase, Ms. Steinburg and Mr. Ray on July 9, 2009. Staff continue to hear input from the public regarding the desire for greater accessibility.

• RSA/ALS: There are continued unscheduled interruptions with our circulation system and online catalog via the RSA. The system was down the entire day of June 18 due to a power outage.
The recommendation from Mr. Chase is to go through the RFP (request for proposal) process and get the 5-year costs for the migration to and maintenance of a standalone integrated library system.

• Normal-Library.org Email Address for Board Members: Forms were distributed to the members of the board as the next step in creating the normal-library.org accounts.

• Prevailing Wage: The NPL board must annually approve and ordinance establishing prevailing wage rates. The Notice will be published in the Normalite and the Certificate sent to the Secretary of State and the Department of Labor.

• SPLMI: Mr. Chase attended the Small Public Library Management Institute –“Serving Your Public” – in Springfield from May 31- June 5.

• American Library Association: Twelve library staff will spend one day at the free exhibits at the ALA annual conference in Chicago. Mr. Chase will be attending conference sessions on several topics.

• Illinois Library Association: The ILA will be meeting in Peoria this year.

Committee Reports
Finance
Ms Christensen moved that three payrolls totaling $187,730.64 and other expenditures of $45,575.37 be paid. Ms Lewis seconded the motion. The motion carried 7-0.

Personnel
None

Buildings and Grounds
None

Policy
The Policy committee met June 16, 2009. Child Supervision Policy and Internet Access Policy changes were suggested and discussed. The recommendation was made to allow library staff the opportunity to give input before the Policy committee meets for additional review. The board agreed by consensus. A suggested schedule for review of NPL policies was distributed.

Unfinished Business
Master Planning
Nothing more added

New Business
Prevailing Wage Ordinance
Mr. C. Sila moved that Prevailing Wage Ordinance No. 1 be approved as corrected, pending Town of Normal Legal Department approval. Ms Lewis seconded. Motion passed 7-0.

Revised Child Supervision Policy
Mr. Ray moved that actions on the Child Supervision Policy be deferred until the next meeting. Mr. C. Sila seconded. 7-0

Revised Internet Access Policy
Mr. Ray moved that actions on the Internet Access Policy be deferred until the next meeting. Ms. Lewis seconded. Motion passed 7-0.

Policy Revision: Process and Timeline
Mr. Ray moved to adopt the recommended schedule of NPL policies as proposed by the Policy Committee. Ms. Lewis seconded. Discussion followed. Motion passed 7-0.

Board Concerns
None

The meeting was adjourned at 8:11 pm. The next regularly scheduled meeting will be July 29, 2009 at 6pm.

Respectfully submitted,
Susan Lash
Secretary