Normal Public Library
Minutes of the Board of Trustees
December 17, 2008

Members present: Joan Steinburg, President, Amy Christensen, Diane Risius, Susan Rogers, Charles Sila, Karl Sila (arrived 6:11 p.m.), Karen Farr, and Brian Chase (Library Administrator). Also present were Lolita Netter, Ruth Reeves, Jeanne Moonan, and Jennifer Williams.

President Steinburg called the meeting to order at 6:04 p.m.

Mr. C. Sila moved to adopt the agenda as presented. Miss Farr seconded the motion and it carried 6-0. Mr. C. Sila moved to approve the minutes of the previous meeting as presented. Mrs. Risius seconded the motion and it carried 6-0.

President’s Report
No report.

Librarian’s Report
1. Monthly financial report. Revenue: November monthly revenue was unavailable. Expenditures: Two lines have been added to the budget: Cataloging & Processing and Public Access Software. HVAC repairs have been scheduled.
2. Parking and circulation: Additional signage has been added to the parking deck. Each level has been themed with an Illinois author.
3. RSA/ILS: The Normal Public Library is actively participating on the RSA/ALS committees pertaining to the new/upgraded automation system. Mr. Chase and ten library staff members are looking at stand alone systems. Mr. Chase gave the board an update on the most recent site visits and staff feedback was provided. Mr. Chase also emailed library links to the board members in order to give everyone the opportunity to try different circulation systems.
4. Master Plan: Group 3 Planners will return to the library mid February.
5. Budgeting: The Town of Normal Budget Review Session is on Saturday, January 24, 2009 at City Hall starting at 9:00 a.m.
6. Illinois Literacy Foundation Grant: The library has been selected to receive the Illinois Literacy Foundation Grant. Borders Bookstores will be asking customers if they would like to donate to the grant from November 24, 2008 thru December 31, 2008. The funds collected will come in the form of a Borders gift card that is redeemable at our local Borders Bookstore. The Curious George program at Borders on December 6, 2008 went well.

Committee Reports

Finance
Mrs. Christensen moved that expenditures amounting to $20,318.34 be paid. Mr. C. Sila seconded the motion, discussion was held, and the motion carried 7-0.

Alliance Library System
No report.

Personnel
No report.

Building and Grounds
Report was given by Mr. Chase.

Old Business
1. Uptown Normal: Uptown redevelopment continues and patron access to the library remains a concern. Demolition of the University Christian Church will affect parking in that location and most likely changes to traffic flow in front of the library.

New Business
1. Circulation System: Miss Farr moved to continue gathering data on a stand alone system vs. staying with the RSA and for the library to enter into a month to month contract with the RSA pending any future decisions effective July 1, 2009. Mrs. Risius seconded the motion, discussion was held, and the motion carried 7-0. Mr. C. Sila moved to table the RFP pending collection of additional information. Mr. K. Sila seconded the motion and it carried 7-0.

The meeting was adjourned at 7:30 p.m. The next regularly scheduled meeting will be Wednesday, January 28, 2009 at 6:00 p.m.

Respectfully submitted,

HRH Karen Farr
Secretary