Normal Public Library
Minutes of the Board of Trustees
April 29, 2009

Members present: Joan Steinburg, President, Amy Christensen, Jess Ray (arrived 7:30 p.m.), Diane Risius, Charles Sila, Karl Sila, Karen Farr, Susan Lash, Pamela Lewis, and Brian Chase (Library Administrator). Also present were Ruth Reeves, Jeanne Moonan, Tori Melican, Lolita Netter, and Wendy Briggs, Town Clerk.

President Steinburg called the meeting to order at 6:04 p.m.

Wendy Briggs, Town Clerk, swore in the newly elected board members Susan Lash, Pamela Lewis, and Joan Steinburg.

Mr. C. Sila moved to accept the agenda as presented. Mrs. Christensen seconded the motion and it carried 6-0. Mr. C. Sila moved to approve the minutes of the previous meeting as presented. Mrs. Risius seconded the motion and it carried 6-0.

President’s Report
President Steinburg gave the board an update on Uptown parking.

Librarian’s Report
1. Monthly financial report. Revenue: February revenue was up 29.33% from this time last year. The Smitson estate posting has largely affected this month’s revenue. Expenditures: Quotes are being collected for equipment to update the surveillance system.
2. Parking and circulation: Additional signage is being added to the Mulberry lot directing patrons to the parking deck.
3. Uptown Redevelopment: North Street is closed to vehicular traffic from the circle to Fell Avenue. Demolition for the new JSM building is nearly completed.
4. RSA/ILS: The library is actively testing the new interface to the Sirsi integrated library system released by the RSA.
5. Master Plan: The Needs Assessment is still being finalized. The library staff met with Sharon Rowlen to identify and explore all unmet needs. Mr. Chase met with Mark Peterson, City Manager, to discuss a joint committee with two council members and two board members.
6. Internet/Computer Policies and Social Networking: The library has received many requests for social networking sites (Facebook, My space, ect…) These sites are currently being filtered. Current policies do not address social networking.
7. Normal.org Email Addresses for Board Members: It is possible to have normal.org email addresses for board members through the Virtual Private Network. It would cost $42.03 per account. The library has received patron requests for board contact information on the library’s Web site.
8. Statements of Economic Interest: Statements must be filed by all board members by May1, 2009.
9. Additional CD Settlement Funding: An additional $2,500.00 may be granted to the library due to the Attorney General’s settlement from violators of the antitrust laws.
10. Illinois Public Library Annual Report (IPLAR): The IPLAR is in the board packet for review. It must be submitted electronically on April 29, 2009. Mr. Chase will hand deliver a copy to the Illinois State Library on April 30, 2009.
11. Potential Meeting Dates: The meeting dates for the next two years are ready for board review.
12. Policy Review: Mr. Chase has suggested using binders instead of a bound book for the library’s policies. Therefore, the policies are easier to replace when updated. The new 2009 Serving Our Public 2.0: Standards for Illinois Public Libraries has been released. The board will start to review the standards in May.

Committee Reports

Finance
Mrs. Christensen moved that expenditures amounting to $61,484.21 and two payrolls totaling $123,048.26 be paid. Miss Farr seconded the motion and the motion carried 6-0.

Alliance Library System
Mr. K. Sila gave the board an update on ALS happenings.

Personnel
No report.

Building and Grounds
Mr. Chase informed the board that flower pots will be added to the North entrance, wall-mounted cigarette receptacles will be hung, and that cleaning has created more storage. The Town of Normal Auction will be May 16, 2009.

Unfinished Business
1. Master Planning: Report given in Mr. Chase’s administrator’s report.

New Business
1. Seating of New Board Members: Ms. Lash and Ms. Lewis were seated and welcomed to the board. Miss Farr and Mrs. Risius were thanked for their years of service.
2. Election of New Officers:
a. President: Mr. C. Sila moved that Mrs. Steinburg be nominated for president. Ms. Lash seconded the motion. No other nominations were presented. Mr. C. Sila, noting that no other nominations were made, moved to cast a unanimous vote.
b. Vice President: Mrs. Christensen moved that Mr. Ray be nominated for vice president. Mr. K. Sila seconded the motion. No other nominations were presented. Mr. C. Sila, noting that no other nominations were made, moved to cast a unanimous vote.
c. Treasurer: Mrs. Steinburg moved that Mrs. Christensen be nominated for treasurer. Mr. C. Sila seconded the motion. No other nominations were presented. Mr. C. Sila, noting that no other nominations were made, moved to cast a unanimous vote.
d. Secretary: Mr. C. Sila moved that Ms. Lash be nominated for secretary. Mrs. Steinburg seconded the motion. No other nominations were presented. Mr. C. Sila, noting that no other nominations were made, moved to cast a unanimous vote.
3. Schedule of Board Meeting Dates for FY 2009/2010: Mrs. Christensen moved to approve the meeting dates as amended till April 2010. Ms. Lewis seconded the motion, discussion was held, and the motion carried 6-0.
4. Illinois Public Library Annual Report (IPLAR): Mr. C. Sila moved to approve the IPLAR as presented. Ms. Lewis seconded the motion, discussion was held, and the motion carried 6-0.
5. Social Networking: Discussion was held on social networking. Mrs. Christensen brought information for the board to review and questions to discuss at the May meeting.
6. Board Committees: Mrs. Steinburg asked the board members to sign up for two committees of their interest. The board has created a new policy committee. Mr. Ray and Mrs. Steinburg have been appointed to the Town/Library Master Planning Committee.

The meeting was adjourned at 7:38 p.m. The next regularly scheduled meeting will be on Wednesday, May 27, 2009 at 6:00 p.m.

Respectfully submitted,

Karen Farr
Secretary